This page contains the user manual, deployment manual and legal issues and processes related to the application we have built.
Here is the user manual for the web application (students): Link to manual
Here is the user manual for lecturers (Sharepoint site): Link to manual
| Major milestones | Responsible Member | Deadline |
|---|---|---|
| 1 | All | 20 Dec 2020 |
| 2 | Louis | 20 Dec 2020 |
| 3 | Hemil | 15 Jan 2021 |
| 4 | Hemil, Louis | 30 Jan 2021 |
| 5 | Pritika | 30 Jan 2021 |
| 6 | Hemil | 20 Feb 2021 |
| 7 | All | 10 March 2021 |
| 8 | All | 24 March 2021 |
| 9 | Hemil, Louis | 24 March 2021 |
As a group we only have the following liability due to the nature of our project (due to it being open source and deployable by other universities):
Our first and only liability is that we need to complete and deliver this project/codebase to our clients by the specified deadline which is
24th March 2021. The final requirements is delivering code that can be deployed onto their own Azure system. Overall the key components would
be the login system, the student registration page, a page for students to access resources which contains a QnA bot as well as a page for student
to fill out forms where this data would be stored in a centralised Sharepoint site. In order to achieve the above features, we have set milestones so our
progress can be supervised and as long as we keep up with the plan, the project should finish on time.
The most appropriate intellectual property type for this project would be the Creative Commons License. This is because the purpose of the CC license is to grant
some or all reserved rights to others. Whereas a trademark is for a identifiable name and a patent is to protect an original idea. The aim of this system is to be a baseline
for other universities to use and extend upon. Our project does not need a identifiable name (though we have called the app UCL Resourcium) as we will not be very famous. Additionally,
a lot of our system is dependent on other 3rd party services and systems, which requires us to learn from them, the work cannot be patented.
With regards to open source materials and implementations, we have made use of many open source libraries built-in to Node and React. All those libraries are under the open source
license and are free for editing. All images that we have used are either open source or made by us. To use some of the features, a license is required for example Microsoft Flow. The necessary licenses, subscriptions and costs will be detailed in the 'Manufacture Process and Deployment Costing'. Below are the libraries we have used with their respective licenses:
The source code agreement that is the most logical is open source. Firstly, the aim of the application is to solve student engagement and wellbeing issues within a university environment which is not limited to just UCL. There is no data or packages on the system that prevent it from being shown freely. This means that other universities can download it, use it and distribute it to others. In our case our open source software will be free to be used. An appropriate sub category of open source this would fall under is the MIT license. This type of license is one of the most permissive licenses available. Copies of the software can be made but a copy of the MIT license and copright notice must be added to it.
The main concern for data privacy is the usage of student data when they login through our system. We use Microsoft Graphs to get some of their basic profile information which we then use to personalise the application. Additionally we have user settings and preferences also stored in a separate database within Azure.
Firstly, we promote data privacy which means we know we need to keep student data private within the application. Hence, the student will need to provide us with permissions before they log into our application. In our application, there is no storage of the users details, in fact all of it comes from the API call, and is only used for the session.
Secondly, we have made sure to use appropriate methods to process data. We have control of where and how the data is processed. The data with regards to the ticketing system is stored in a Sharepoint site which is managed by the university, hence our app does not use this data at all. Additionally, data such as user settings is again stored into the universities Azure account.
Thirdly, we have made sure to use as minimal data as possible to implement this application. For example, in user settings we only store the userID and their colors/schemes/views. In the case of the ticketing system, our system only stores their email address and the help they require within a university Sharepoint site.
To conclude, our application does not have a data privacy concern as our application does not store data interally. It is all passed onto the university servers (Azure and Sharepoint) to be processed. As long as the university follow the GDPR laws too, there should not be a problem.
Since our system is based off the cloud and many Azure services as well as other subscriptions. Universities will need be a tenant with Microsoft, they will need access to Microsoft 365 including MS Forms, MS Flows Premium, MS Sharepoint. Subscriptions for LinkedinLearning and Microsoft Learn will also be required for it to be usable by the application. Below is the cost list for each individual part of the app:
We cannot estimate the full cost for the client to run the application as we do not know at what scale the application will be used. We would need statistics and data to perform accurate estimates.
The software also follows the key points of the high compliance systems interfaces:
With no contract provided from UCL (our client), we drafted this EULA to protect our intellectual property as well as our client's.
Last updated: March 13, 2020
Please read this End-User License Agreement carefully before using the UCL Resourcium Application.
The words of which the initial letter is capitalized have meanings defined under the following conditions.
The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.
For the purposes of this End-User License Agreement:
By using the web Application, You are agreeing to be bound by the terms and conditions of this Agreement. If You do not agree to the terms of this Agreement do not use the Application.
This Agreement is a legal document between You and the Company and it governs your use of the Application made available to You by the Company.
The Company grants You a revocable, non-exclusive, non-transferable, limited license use the Application strictly in accordance with the terms of this Agreement.
The license that is granted to You by the Company is solely for your personal, non-commercial purposes strictly in accordance with the terms of this Agreement.
You agree not to, and You will not permit others to:
The Application may display, include or make available third-party content (including data, information, applications and other products services) or provide links to third-party websites or services.
You acknowledge and agree that the Company shall not be responsible for any Third-party Services, including their accuracy, completeness, timeliness, validity, copyright compliance, legality, decency, quality or any other aspect thereof. The Company does not assume and shall not have any liability or responsibility to You or any other person or entity for any Third-party Services.
You must comply with applicable Third parties' Terms of agreement when using the Application. Third-party Services and links thereto are provided solely as a convenience to You and You access and use them entirely at your own risk and subject to such third parties' Terms and conditions.
This Agreement shall remain in effect until terminated by You or the Company.
The Company may, in its sole discretion, at any time and for any or no reason, suspend or terminate this Agreement with or without prior notice.
This Agreement will terminate immediately, without prior notice from the Company, in the event that you fail to comply with any provision of this Agreement.
Upon termination of this Agreement, You shall cease all use of the Application.
Termination of this Agreement will not limit any of the Company's rights or remedies at law or in equity in case of breach by You (during the term of this Agreement) of any of your obligations under the present Agreement.
You agree to indemnify and hold the Company and its parents, subsidiaries, affiliates, officers, employees, agents, partners and licensors (if any) harmless from any claim or demand, including reasonable attorneys' fees, due to or arising out of your: (a) use of the Application; (b) violation of this Agreement or any law or regulation; or (c) violation of any right of a third party.
The Application is provided to You "AS IS" and "AS AVAILABLE" and with all faults and defects without warranty of any kind. To the maximum extent permitted under applicable law, the Company, on its own behalf and on behalf of its affiliates and its and their respective licensors and service providers, expressly disclaims all warranties, whether express, implied, statutory or otherwise, with respect to the Application, including all implied warranties of merchantability, fitness for a particular purpose, title and non-infringement, and warranties that may arise out of course of dealing, course of performance, usage or trade practice. Without limitation to the foregoing, the Company provides no warranty or undertaking, and makes no representation of any kind that the Application will meet your requirements, achieve any intended results, be compatible or work with any other software, applications, systems or services, operate without interruption, meet any performance or reliability standards or be error free or that any errors or defects can or will be corrected.
Without limiting the foregoing, neither the Company nor any of the company's provider makes any representation or warranty of any kind, express or implied: (i) as to the operation or availability of the Application, or the information, content, and materials or products included thereon; (ii) that the Application will be uninterrupted or error-free; (iii) as to the accuracy, reliability, or currency of any information or content provided through the Application; or (iv) that the Application, its servers, the content, or e-mails sent from or on behalf of the Company are free of viruses, scripts, trojan horses, worms, malware, timebombs or other harmful components.
Some jurisdictions do not allow the exclusion of certain types of warranties or limitations on applicable statutory rights of a consumer, so some or all of the above exclusions and limitations may not apply to You. But in such a case the exclusions and limitations set forth in this section 11 shall be applied to the greatest extent enforceable under applicable law. To the extent any warranty exists under law that cannot be disclaimed, the Company shall be solely responsible for such warranty.
Notwithstanding any damages that You might incur, the entire liability of the Company and any of its suppliers under any provision of this Agreement and your exclusive remedy for all of the foregoing shall be limited to the amount actually paid by You for the Application or through the Application.
To the maximum extent permitted by applicable law, in no event shall the Company or its suppliers be liable for any special, incidental, indirect, or consequential damages whatsoever (including, but not limited to, damages for loss of profits, loss of data or other information, for business interruption, for personal injury, loss of privacy arising out of or in any way related to the use of or inability to use the Application, third-party software and/or third-party hardware used with the Application, or otherwise in connection with any provision of this Agreement), even if the Company or any supplier has been advised of the possibility of such damages and even if the remedy fails of its essential purpose.
Some states/jurisdictions do not allow the exclusion or limitation of incidental or consequential damages, so the above limitation or exclusion may not apply to You.
If any provision of this Agreement is held to be unenforceable or invalid, such provision will be changed and interpreted to accomplish the objectives of such provision to the greatest extent possible under applicable law and the remaining provisions will continue in full force and effect.
Except as provided herein, the failure to exercise a right or to require performance of an obligation under this Agreement shall not effect a party's ability to exercise such right or require such performance at any time thereafter nor shall be the waiver of a breach constitute a waiver of any subsequent breach.
The Company does not make any warranties concerning the Application. To the extent You have any claim arising from or relating to your use of the Application, the Company is responsible for addressing any such claims, which may include, but not limited to: (i) any product liability claims; (ii) any claim that the Application fails to conform to any applicable legal or regulatory requirement; and (iii) any claim arising under consumer protection, or similar legislation.
The Company reserves the right, at its sole discretion, to modify or replace this Agreement at any time. If a revision is material we will provide at least 30 days' notice prior to any new terms taking effect. What constitutes a material change will be determined at the sole discretion of the Company.
By continuing to access or use the Application after any revisions become effective, You agree to be bound by the revised terms. If You do not agree to the new terms, You are no longer authorized to use the Application.
The laws of the Country, excluding its conflicts of law rules, shall govern this Agreement and your use of the Application. Your use of the Application may also be subject to other local, state, national, or international laws.
The Agreement constitutes the entire agreement between You and the Company regarding your use of the Application and supersedes all prior and contemporaneous written or oral agreements between You and the Company.
You may be subject to additional terms and conditions that apply when You use or purchase other Company's services, which the Company will provide to You at the time of such use or purchase.
If you have any questions about this Agreement, You can contact Us: